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Automated Invoice Processing Software
Automated invoice processing software to streamline approvals, cut costs, and improve vendor payments with a secure, scalable finance workflow. User-friendly collaborative invoice processing with role-based authentication, inbuilt workflow notifications.
Client
Alstom
Platform
Android
Industry
Manufacturing
Technology
PHP - MySQL
Vipin Valsaraj
Lean Process Manager
We want you to know that we truly value you and appreciate your prompt delivery. Your expertise, cooperation helped us with smooth and efficient operation. Looking forward to work with you in future.
80%
Faster Invoice Approvals
80%
Improvement in Simplifying Reporting
90%
Improved Operational Efficiency
75%
Improved Employee Satisfaction
About
Alstom is a global leader in rail transportation and a major supplier of train control systems for metro projects in India. With a growing presence in South Asia and involvement in high-speed train projects, Alstom maintains complex vendor ecosystems, requiring seamless financial transaction management.
Business Challenges
Our Approach
Alstom was an existing client of HM. First engagement was very minor work. Client was facing a problem with their existing tool called Attendance Management System. HM supported them to fix the issue with the tool. And we got approved from Alstom as a registered vendor. And then we got a project to give them a solution.
- Proposed a user-friendly collaborative workflow system – Android application for invoice processing – which brings all parties together with role-based authentication and inbuilt workflow notifications.
- Flexible workflow based on the type of invoice.
- Developed a future-adaptable and scalable system to embrace all Units.
- Devised a project plan to address each module and implemented it in stages.
Solution
Our team designed and deployed a user-friendly Android application for invoice processing, built on the principles of role-based authentication and automated workflows.
Key features included:
- Collaborative workflow system: Brought together distributed finance, purchase, and manufacturing teams.
- Role-based authentication & notifications: Ensured the right stakeholders received approvals instantly.
- Flexible workflows: Adapted to invoice type and hierarchy.
- Web Twain Scanner SDK integration: Enabled direct scanning of physical documents into the system.
- Scalable architecture: Future-proofed to support all units and evolving finance processes.
- Pay Pro Tool: Automated payment receipt generation and dispatch to vendors.
The system was built by a dedicated team of three Android developers in 2160 hours, with iterative feedback from beta runs for continuous improvement.
Our Approach
1
Discovery & Strategy
Conduct in-depth analysis and identified key inefficiencies.
2
Tech Implementation
Integrated AI-powered tools to steer development activities.
3
Deployment & Support
Launched the solution and provided continuous support.
Our Steps
1
Problem
Manual invoice processing with scattered teams, excessive resource use, and delays due to multi-department approvals and multi-currency complexity.
2
Solution
Developed an Android-based automated invoice processing system (Pay Pro) with workflow automation, scanning integration, and vendor payment receipt generation.
3
Outcome
Accelerated approvals, reduced resource overhead, enhanced vendor satisfaction, and established a scalable, future-ready finance system.
Outcome
- Reduced approval time: Eliminated email-based delays, cutting processing time significantly.
- Productivity gains: Freed 300+ resources from manual workflows, enabling them to focus on strategic work.
- Operational scalability: One centralized platform handling high invoice volumes daily.
- Error reduction: Automated workflows minimized human error and redundancy.
- Vendor satisfaction: Faster payments improved vendor relationships.
- Digital-first transformation: Set a foundation for broader finance digitization.
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