Shop Floor Control

Android app coupled with IoT devices to digitize the shop floor operations and ensure a connected factory.

Client

Sicagen

Platform

Android, iOS

Industry

Manufacturing

Technology

Android - FileCatalyst Direct - MongoDB - Laravel

Rajesh Lakshmanan

Head IT

We’ve been working together with Hakuna Matata Solutions for 3 years and they’ve helped resolve most complex of issues. Quality of work is high and I would highly recommend them.

100%

Shop Floor Automated

80%

Improved Productivity

100%

Improved Job Allocation

100%

Improved Overall Visibility

About

Our client, Sicagen, an ISO 9001:2015 certified enterprise, is a trusted integrated solutions provider in infrastructure, industrial packaging, and specialty chemicals. Their operations span a global footprint, catering to the sustainable manufacturing supply chain. As a forward-looking organization, Sicagen invests in technology to strengthen efficiency and ensure long-term scalability.

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Business Challenges

The client’s finance team was drowning in manual processes:

Invoices from multiple vendors arrived in different formats (PDF, paper, email attachments), making standardization difficult.
Manual entry into the ERP system was time-consuming, error-prone, and costly.
Delayed approvals led to missed payment deadlines and strained vendor relationships.
Lack of real-time visibility into invoice status caused budgeting and cash flow planning issues.

The growing volume of invoices only amplified inefficiencies. To stay competitive and financially agile, Sicagen needed an shop floor control that would digitize workflows and provide actionable insights.

Solution

As a leading digital transformation partner, we designed and implemented a tailored Shop Floor Control powered by AI and RPA.

OCR-based data capture was introduced to extract critical details (invoice number, vendor ID, tax information, payment amount) from invoices regardless of format.
RPA bots automated invoice validation against purchase orders and goods receipt notes.
A workflow automation engine was integrated for routing invoices to relevant approvers, reducing bottlenecks.
A centralized dashboard gave finance managers real-time visibility into invoice lifecycle, pending approvals, and exceptions.
Integration with the client’s ERP ensured smooth end-to-end processing without disrupting existing financial systems.

Our Approach

Discovery & Strategy

Conduct in-depth analysis and identified key inefficiencies.

Tech Implementation

Integrated AI-powered tools to steer development activities.

Deployment & Support

Launched the solution and provided continuous support.

Our Steps

Digitization

We began by digitizing all incoming invoices using OCR and AI-driven data capture. This eliminated manual keying and standardized multi-format invoices into structured digital records

Automation

RPA bots were configured to cross-check invoices against purchase orders, flag discrepancies, and trigger automated approval workflows. This reduced manual interventions and sped up the approval cycle.

Integration & Insights

The system was integrated with Sicagen’s ERP, while dashboards provided real-time insights into cash flow, vendor payments, and process bottlenecks. This data-driven visibility empowered managers to take timely financial decisions.